Virtual assistants for recruitment & staffing
Spend Time Placing Candidates, Not Updating Systems.
Recruiters are at their best on the phone with clients and candidates. Recruitment virtual assistants take on the research, scheduling and system admin so your consultants can focus on relationships and placements.
The reality
Why Recruitment & Staffing Teams Get Stretched
Recruitment is a numbers game played by people. Consultants need to source widely, follow up quickly and keep both candidates and clients informed, all while maintaining accurate records in their ATS and CRM. Admin tends to crowd out the conversations that actually generate fees.
Recruitment assistants handle the high-volume coordination behind the scenes. They research candidates and hiring companies, schedule interviews, post jobs, keep systems updated and support compliance paperwork, following your agency's processes and brand.
Sourcing time
Hours spent searching for profiles instead of speaking to them.
Scheduling ping-pong
Coordinating candidates and hiring managers.
System hygiene
ATS and CRM records fall out of date.
Candidate experience
Slow updates damage your reputation with talent.
Tasks to delegate
What Recruitment & Staffing Businesses Commonly Hand Over
- Candidate sourcing to brief
- Longlist and shortlist preparation
- Job ad posting and refreshing
- Interview scheduling
- Candidate status updates
- ATS and CRM updates
- Reference and document collection admin
- Business development research
- Timesheet admin for contractors
- Candidate newsletter admin
Relevant services
Virtual Assistant Services for Recruitment & Staffing
Recruitment Virtual Assistant
Candidate sourcing research, interview scheduling, ATS updates and candidate communication.
Learn moreLead Generation
Prospect research, list building and lead qualification that feed your sales pipeline.
Learn moreData Entry & Research
Accurate data entry, list building, market research and tidy, usable spreadsheets.
Learn moreInbox & Calendar Management
A calmer inbox and a calendar that protects your time instead of consuming it.
Learn moreSales Support
CRM updates, follow-ups, appointment setting and pipeline admin that free your sellers to sell.
Learn moreExample workflow
Supporting a new vacancy
- 1A consultant logs a new role and brief
- 2Your assistant posts the job and builds a sourcing longlist
- 3Schedules screening calls for the consultant
- 4Keeps the ATS updated and candidates informed at each stage
Illustrative example. Your workflow is designed around your processes and tools.
Relevant software
- Bullhorn
- JobAdder
- Vincere
- Recruit CRM
- LinkedIn Recruiter
- Indeed
- Greenhouse
- Lever
- Calendly
- Microsoft 365
Tool familiarity is confirmed during matching. Trademarks belong to their owners.
More consultant calls
Recruiters spend time talking, not typing.
Faster processes
Interviews scheduled quickly.
Better data
Clean ATS and CRM records.
Stronger reputation
Candidates kept informed.
FAQ
Recruitment & Staffing FAQs
Your assistant can run initial logistics or availability calls using a script. Assessment remains with your consultants.
Yes, including timesheet and compliance document admin.
Yes, typically with a user seat you provide.
Explore more
Other Industries We Support
Ready to get started?
Let's Get Some Work Off Your Plate.
Tell us what is taking up your time. We'll help you explore a practical support solution.
- Phone / WhatsApp+254 714 089 042
- Emailva@bravura.co.ke
- HeadquartersNairobi, Kenya
Tell Us About Your Recruitment & Staffing Business
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